Overview
Languages
English
Education
-
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
-
Service
-
General office
-
Urban area
Responsibilities
Tasks
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Arrange and co-ordinate seminars, conferences, etc.
-
Coordinate the flow of information within the team
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Evaluate daily operations
-
Open and distribute mail and other materials
-
Establish and implement policies and procedures
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Record and prepare minutes of meetings, seminars and conferences
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Schedule and confirm appointments
-
Answer telephone and relay telephone calls and messages
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Answer electronic enquiries
-
Order office supplies and maintain inventory
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Arrange travel, related itineraries and make reservations
-
Greet people and direct them to contacts or service areas
-
Type and proofread correspondence, forms and other documents
-
Conduct research
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Provide customer service
-
Analyze incoming and outgoing memoranda, submissions and reports
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Prepare and co-ordinate the production and submission of summary briefs and reports
-
Prepare agendas and make arrangements for committee, board and other meetings
-
Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
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Plan, organize, direct, control and evaluate daily operations
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Manage events
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Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
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Compile data to prepare documents
Experience and specialization
Computer and technology knowledge
-
MS Excel
-
MS Outlook
-
MS PowerPoint
-
MS Word
-
MS Office
-
Spreadsheet
-
Database management
Area of work experience
-
Law
-
Business administration/management
-
Auditing
-
Project coordination
Area of specialization
Additional information
Security and safety
-
Basic security clearance
-
Criminal record check
Work conditions and physical capabilities
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Ability to work independently
-
Fast-paced environment
-
Work under pressure
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Tight deadlines
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Attention to detail
-
Large caseload
-
Large workload
-
Overtime required
Personal suitability
-
Excellent oral communication
-
Excellent written communication
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Flexibility
-
Organized
-
Team player
-
Accurate
-
Reliability
-
Dependability
-
Quick learner
-
Initiative
-
Efficient interpersonal skills
-
Hardworking
-
Proactive
Benefits
Health benefits
-
Dental plan
-
Disability benefits
-
Health care plan
-
Paramedical services coverage
-
Vision care benefits
Financial benefits
-
Group insurance benefits
-
Life insurance
Long term benefits
Other benefits
-
Other benefits
-
Parking available
-
Wellness program
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Provides visual accessibility accommodations (for example: braille, screen readers, etc.)
- Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)
- Participates in a government or community program or initiative that supports persons with disabilities
- Offers mentorship, coaching and/or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans
- Participates in a government or community program or initiative that supports Veterans
- Offers mentorship, coaching and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
- Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)
- Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures)
- Supports Veterans in translating their military skills and experience into the language of the civilian job market
- Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
Support for mature workers
- Participates in a government or community program or initiative that supports mature workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers mentorship, coaching and/or networking opportunities for mature workers
- Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
- Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
- Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
- Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.