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administrative assistant Verified This job was posted directly by the employer on Job Bank.
Posted on June 10, 2024 by Employer details Seacity International Holdings Inc.
Job details
Education: Bachelor's degree. or equivalent experience. Asset languages: Mandarin. Work setting: Willing to relocate. Consulting firm. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the flow of information within the team. Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and organize daily operations. Train staff. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Order office supplies and maintain inventory. Oversee payroll administration. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire workers and carry out related staffing actions. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Conduct performance reviews. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Supervision: 3-4 people. Computer and technology knowledge: Google Docs. MS Outlook. Electronic scheduler. Adobe Photoshop. Database software. Social Media. MS Office. Electronic mail. Technical terminology: Legal. Financial. Business. Area of work experience: Immigration. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Financial statements. Invoices. Charts, tables, graphs and diagrams. Business process management. Accounting. Payroll services. Transportation/travel information: Own transportation. Willing to travel. Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Accountability. Dependability. Quick learner. Screening questions: Are you currently a student?. Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. Experience: 1 year to less than 2 years. Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Supports newcomers and/or refugees with foreign credential recognition.- LocationBurnaby, BC
- Salary$25.00HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Day, Weekend, 10:00 to 17:00
- Start date Starts as soon as possible
- vacancies 2 vacancies
- In-house position at the agency
- Source Job Bank #2953219
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
Experience
1 year to less than 2 years
Asset languages
- Mandarin
Work setting
- Willing to relocate
- Consulting firm
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Outlook
- Electronic scheduler
- Adobe Photoshop
- Database software
- Social Media
- MS Office
- Electronic mail
Technical terminology
- Legal
- Financial
- Business
Area of work experience
- Immigration
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
- Accounting
- Payroll services
Additional information
Transportation/travel information
- Own transportation
- Willing to travel
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Quick learner
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
Advertised until
2024-07-11
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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