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administrative assistant Verified This job was posted directly by the employer on Job Bank.
Posted on June 24, 2024 by Employer details Entercan Inc.
Job details
Education: College/CEGEP. Tasks: Coordinate the flow of information within the team. Direct and control daily operations . Direct staff. Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Supervise other workers. Train staff. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Set up and maintain manual and computerized information filing systems. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Supervise office and volunteer staff. Delegate work to office support staff. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Oversee and co-ordinate office administrative procedures. Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Area of specialization: Project management. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Reliability. Time management. Efficient interpersonal skills. Experience: 1 year to less than 2 years.- Location1232C Lawrence Ave ENorth York, ONM3A 1B9
- Salary$29.00HOUR hourly / 35 to 40 hours per week
- Terms of employment Permanent employmentFull time
- Day
- Start date Starts as soon as possible
- vacancies 1 vacancy
- In-house position at the agency
- Source Job Bank #2970411
Overview
Languages
English
Education
- College/CEGEP
Experience
1 year to less than 2 years
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Train staff
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Supervise office and volunteer staff
- Delegate work to office support staff
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Experience and specialization
Area of specialization
- Project management
Additional information
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Efficient interpersonal skills
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-07-24
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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