administrative assistant - office

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Direct staff
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• Staff in various areas of responsibility

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Word
• Electronic mail

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks