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event planner
Posted on September 13, 2024 by Employer details Halifax Tower Hotel Ltd.
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Number of participants: Up to 10 participants. 10-49 participants. Tasks: Develop risk management plans. Promote conference and meeting services or special events. Develop and monitor emergency security plans. Inspect and select sites. Develop marketing and communication plans. Develop media strategies and public relations activities. Recruit, hire and supervise staff and/or volunteers. Prepare, present and manage budgets. Develop financial procedures. Develop sponsorship, partnership or fundraising programs. Review bids and negotiate costs. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services. Arrange for production or purchase of promotional products. Arrange for shipping, receiving and storage. Assist in budget preparation. Assist in site selection and attend to related details. Co-ordinate and monitor conference and meeting activities and attend to related details. Co-ordinate media services. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events. Confirm and co-ordinate speakers. Implement registration systems. Implement social programs, food and beverage, transportation, and other services. Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment. Plan and arrange for accommodation and transportation services. Plan and arrange for trade shows and exhibits. Plan schedules, goals and objectives. Develop registration systems and information materials. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Research and design special events programs. Plan for VIP arrangements. Book facilities for office personnel. Plan for traffic and crowd control and security. Plan for social events and guest programs. Develop policies and procedures and attend to other management responsibilities. Prepare final financial and other reports. Manage Event Logistics. Plan and oversee Webinars. Identify human resources requirements. Develop and implement business plans. Supervision: 5-10 people. Staff in various areas of responsibility. Computer and technology knowledge: Google Docs. Database software. MS Office. Area of work experience: Hotel, motel, resort. Security and safety: Criminal record check. Work conditions and physical capabilities: Attention to detail. Work under pressure. Tight deadlines. Fast-paced environment. Overtime required. Personal suitability: Accurate. Client focus. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Team player. Experience: 5 years or more.- Location88 Chain lake DriveHalifax, NSB3S 1A2
- Workplace information On site
- Salary$23.00HOUR hourly / 40 hours per week Minimum wage is guaranteed
- Terms of employment Permanent employmentFull time
- Day, Evening, Night
- Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #3080729
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Number of participants
- Up to 10 participants
- 10-49 participants
Responsibilities
Tasks
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop financial procedures
- Develop sponsorship, partnership or fundraising programs
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Book facilities for office personnel
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
- Develop and implement business plans
Supervision
- 5-10 people
- Staff in various areas of responsibility
Experience and specialization
Computer and technology knowledge
- Google Docs
- Database software
- MS Office
Area of work experience
- Hotel, motel, resort
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
Advertised until
2024-12-06
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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