administrative assistant
Posted on
September 26, 2024
by
Employer details
Archdiocese of Toronto
Job details
Employment Opportunity
Administrative Assistant
Sacré Coeur Parish
381 Sherbourne Street, Toronto, ON M4X 1K4
Modified full time (20 hours per week)
Target Hiring Salary: $19 - $20 per hour
Overview:
Sacré-C?ur Parish, a francophone parish, is seeking a modified full time Administrative Assistant. This position is under the immediate direction of the Pastor and will be responsible for receptionist tasks, assistance with daily administrative functions and the management of various requests.
Responsibilities:
_Administrative Tasks_
· Manage enquiries (in person, phone and email) in a welcoming, professional, and courteous manner
· Keep office space and files in an organised manner
· Schedule, record, and manage the payment of Mass intentions
· Update and maintain parish databases
· Complete the bulletin for the Pastor?s approval and publish on a timely basis
· Organize, prepare and schedule the annual distribution of donation envelope boxes
· Maintain Sacramental Registers: Baptism, Reception into Church, Confirmation, Marriage, Death in accordance with Archdiocesan Policies, keeping records up to date
· Monitor inventory levels of all office supplies, liturgical supplies, and hall supplies
· Prepare sacramental certificate requests on a timely basis
· Use accounting software to input invoice and deposit information, complete monthly banking reconciliation, prepare cheques (payroll and expenses) for signature
· Complete and submit the annual Charity Return for the CRA
· Assist with content preparation for, and timely publication of, website, social media and other communication vehicles
· Ensure all weekly and special collections are posted and audited on a weekly basis in a timely and accurate manner with review of same by a money counting volunteer
· Ensure donation data is ready for year-end closing of DRM-Parish and production of tax receipts
· Monitor employee hours and process payroll
· Complete special projects assigned by the Pastor
· Other duties, as required
_Pastoral/Liturgical Tasks_
· Arrange wedding and funeral Mass details
· Assist with the registration process for sacramental preparation
· Order supplies on a proactive basis
· Other duties, as required
This role is eligible for:
· 12 vacation days per year (equivalent to three 24-hour workweeks)
· Group benefits plan after 3 months (Health, Dental, Life Insurance, Travel Medical Insurance, Long Term Disability, and Employee and Family Assistance Program)
· Defined Benefit pension plan with a 1%, 2% or 5% contribution match after eligibility requirements outlined in our Policies and Procedural Manual are met
· Access to family-friendly policies including Maternity/Parental Leave top-up benefits and paid sick days which can be used for family caregiving due to emergency or sickness
· Reimbursement for professional designation/membership fees and continuing education
· Paid annual retreat days and moving days
General Requirements:
· College education or equivalent related experience
· Related work experience a definite asset.
· Pastoral experience a definite asset.
· *Oral and written communication skills in English and French*
· Ability to multitask and versatility of skills
· Punctuality and flexibility
· Attention to detail
· Proficient in Microsoft Office, Outlook, Word, Excel, and Publisher
· Knowledge of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy
· Must be legally entitled to work in Canada
· A criminal background check will be required of the successful applicant
Those wishing to be considered should submit their resume and cover letter in MS Word or PDF format to: *Rev. Hervé Tremblay, o.p.* at *sacre-coeurto@archtoronto.org*. Deadline for receipt of applications is *October 7, 2024*. Only those selected for an interview will be contacted.
_In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of
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LocationToronto, ON
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Workplace information
On site
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Salary$19.00 to $20.00HOUR hourly
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9461852385
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