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office assistant
Title posted on indeed.com - Hospitality Office Assistant
Posted on October 07, 2024 by Employer details 34 Hospitality
Job details
*Schedule*: Tuesday - Wednesday - Thursday 9am-5pm (Flexibility required) *About Us:* 34 Hospitality is a dynamic and growing company that operates three brands in the heart of Toronto: Simit & Chai (a bagel shop with three locations), Pasaj (a high-end brunch restaurant), and Barba (our latest addition, a wine and meze bar). We also run a commissary kitchen that produces baked goods and other products for our restaurants. As a fast-paced, hands-on management team, we?re looking for a reliable and proactive Executive Assistant to help manage the day-to-day administrative tasks that allow our business to thrive. *Position Overview:* We are seeking an organized and adaptable Executive Assistant who will support the CEO and CFO by performing a wide variety of duties both in and out of the office. This is not a traditional office job?it?s a unique opportunity for a hospitality professional who enjoys a variety of tasks, both administrative and operational, and who can thrive in a fast-paced environment. The ideal candidate will have a "no task too small" attitude, excellent communication skills, and the ability to manage multiple responsibilities efficiently. *Responsibilities:* * *Administrative Support:* * Perform payroll duties (training provided) and prepare weekly reports, including sales, production, and cost analysis for review. * Organize and manage employee and accounting paperwork, including onboarding new hires. * Assist with clerical tasks such as filing, data entry, and document organization. * Utilize software such as Microsoft Office Suite, QuickBooks, and Apple Calendar efficiently. * Manage the CFO's calendar, schedule appointments, and coordinate meetings. * Prepare and proofread financial reports, presentations, and correspondence. * Handle phone calls and emails on behalf of the CFO with professionalism and attention to detail. * Maintain confidentiality of sensitive information and documents. * *Operational Duties:* * Prepare purchase orders, receive and arrange deliveries, and manage inventory for the restaurants and commissary kitchen. * Arrange deliveries for products shipped from the commissary to the restaurants and other locations. * Occasionally assist on-site at the restaurant locations with tasks such as inventory counts, labeling, or retrieving shorted items from suppliers. * Ensure timely and accurate execution of all tasks assigned by the CEO and CFO, without requiring extensive guidance. * *Team Collaboration & Communication:* * Serve as the first point of contact for team members needing to reach management, acting as a liaison between employees and upper management. * Maintain open communication with the entire team to ensure smooth day-to-day operations. * Be available as an emergency point of contact for urgent matters across the various locations. *Requirements:* * Proven experience as an executive assistant or in a similar role. * Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively. * Strong communication skills, particularly in phone etiquette and professional correspondence. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks (a plus), and Outlook Calendar. * Ability to maintain confidentiality of sensitive information and documents. * Experience with software such as DocuSign and QuickBooks for financial recordkeeping is a plus. * The role requires travel between different restaurant locations and the commissary kitchen. * Flexibility to assist both in-office and on-site as required. This job is ideal for someone who enjoys a diverse set of responsibilities, from managing paperwork and reports to helping on-site when needed. The role is critical in helping the CEO and CFO focus on higher-level management, and the right candidate will be an extension of their efficiency and drive. If you're looking for an opportunity to grow in hospitality management and are up for the challenge of a dynamic, mu- LocationToronto, ON
- Workplace information On site
- Salary$20.00 to $22.00HOUR hourly
- Terms of employment Permanent employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9476856983
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