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administrative assistant
Posted on October 08, 2024 by Employer details United Food and Commercial Workers Local 401
Job details
The United Food and Commercial Workers (UFCW) Local 401 is Alberta?s largest private sector union with 32,000 members working in diverse industries such as retail, food processing, beverage production, hospitality, gaming, and education. We are part of the 1.3-million-member United Food and Commercial Workers International Union, representing working people across North America. Our growing local union is currently seeking an *Administrative Assistant *to work out of our Calgary Office. The responsibilities will include reception duties, data entry, greeting and screening visitors, and providing administrative support to the Union Labour Relations Officers. The successful candidate should have exceptional interpersonal and communication skills with the ability to manage a diverse, high-volume workload to meet deadlines and changing demands. The successful candidate will be very innovative, organized, and self-motivated with solid experience in driving different content types to enterprise audiences across multiple channels. We offer a highly competitive compensation package with lots of opportunity for interesting and challenging work. *JOB DESCRIPTION* Duties include, but are not limited to: · Works with other Administrative Assistants in the organization to ensure coverage and administrative support requirements are met throughout teams and other ad hoc duties as assigned. · Complete member file creation, maintenance, correspondence and deadline assistance, accurate filing of both electronic and physical records, and file completion. · Adhering to related policy and procedure · Provide administrative support to the Union Labour Relations Officers by managing calendars, scheduling meetings, and drafting local union correspondence. Communications Department Support - Provide assistance in the area of communications support and basic communications - Pulling data and updating system (MailChimp, Hustle, Survey Monkey) - Formatting and editing external and internal communications *MINIMUM REQUIREMENTS* Applicants must have successful completion of a two-year college diploma, with major course work in legal administration or administrative support roles for a period in excess of 2 ? 5 years. Experience in an office environment engaged in frontline service delivery is required. Must have demonstrated abilities in data entry and retrieval using electronic databases combined with proficiency in the use of Microsoft Office programs and strong correspondence drafting and editing skills. Strong organizational skills are required. Preference will be given to candidates with a legal assistant / paralegal background with knowledge labour and employment law. *OUR IDEAL CANDIDATE WILL POSSESS: * · Strong time-management, organization and communication skills, ability to take direction, goal oriented and strong attention to detail. Reliability and time management are integral to success in this position. · Strong written communication skills in the English language. · Ability to independently make decisions and handle complex inquiries including remaining calm during high stress situations. · Knowledge of medical terminology and/or other related experience is a definite asset. · Must be skilled at proofreading and preparing various types of correspondence in a timely, accurate manner. · Experience with database or CRM maintenance. · Experience within a unionized environment · Familiarity with organizing files, managing calendars, hotel booking, and travel arrangements. Assets: · Ability to communicate in a second language. · A university or college education or degree in a relevant field. *REMUNERATION* Remuneration and terms and condition of employment for this position are covered by a Collective Agreement. Benefits, vacation and pension as per the Collective Agreement. Job Types: Full-time, Permanent Pay: $22.43-$31.74 per hour Benefits: * Company events * Company pension * Dental care * Disa- LocationCalgary, AB
- Workplace information On site
- Salary$22.43 to $31.74HOUR hourly
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9477827575
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