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pathologists' assistant
Title posted on indeed.com - Adminstrative Assistant
Posted on October 18, 2024 by Employer details Minaco
Job details
*Job Title: Administrative Assistant with Construction Contract and Property Management Expertise* *Location:* Remote (Based in Montreal) *Reports to:* Project Manager / Property Management Lead *Position Summary:* We are seeking a *highly skilled Administrative Assistant* with experience in *construction contract management* and *property management* in Quebec, particularly with expertise in the *Tribunal administratif du logement (TAL)*. The ideal candidate will also have strong *bookkeeping skills* and experience with *QuickBooks*, as well as advanced skills in *Microsoft Word*. Fluency in both *English and French* (written and spoken) is required. This is a *remote position*, based in Montreal, offering the flexibility to work from home while supporting property management and construction contract activities, as well as the ability to *conduct physical meetings when needed*. The candidate *must own a car* and be *willing to work flexible hours*. *Key Responsibilities:* * *Construction Contract Management:* * Support the management with construction contracts, ensuring all documents comply with Quebec regulations, including handling change orders, amendments, payment demands, payment releases, letters of conformity, and all related construction contract documentation. * *Property Management Support:* * *Drafting of leases* for new tenants. * *Drafting and posting ads* for vacant units to attract potential tenants. * *Showing apartments* to prospective tenants and handling inquiries. * *Overseeing renovations* of units, ensuring timely completion and quality standards. * Prepare legal documents and file cases with the *Tribunal administratif du logement (TAL)*. * *Accounting, Bookkeeping, and QuickBooks:* * Handle *bookkeeping* tasks, including managing financial records, bank reconciliations, and tracking expenses. * Use *QuickBooks* for invoicing, managing accounts payable/receivable, and financial reporting. * *Document Preparation:* Draft, format, and manage legal and administrative documents related to construction contracts, tenant agreements, and property management using *Microsoft Word*. * *Communication:* Liaise with contractors, suppliers, tenants, and other stakeholders via email and phone in both *English and French*, maintaining clear and professional communication. *Conduct physical meetings when needed*. * *Data Entry and Record Keeping:* Maintain organized electronic records for contracts, tenant files, and financial transactions, ensuring data accuracy and confidentiality. * *Schedule Management:* Assist with coordinating meetings, project timelines, and deadlines for property and construction management. * *Client and Tenant Support:* Serve as the first point of contact for tenants, responding to inquiries and coordinating tenant-related issues. *Qualifications:* * *Experience:* * 5+ years of experience in *administrative support*, preferably in *construction contract management* and *property management*. * Knowledge of *TAL* processes and documentation. * Experience with *drafting leases*, managing vacancies, and overseeing unit renovations. * Proficiency in *bookkeeping* and experience using *QuickBooks*. * *Education:* Diploma or degree in *Business Administration*, *Accounting*, *Property Management*, or a related field. * *Skills:* * Proficiency in *QuickBooks*, *bookkeeping*, and *accounting*. * Strong knowledge of *Microsoft Word* and document preparation. * Excellent written and spoken communication in both *English and French*. * Ability to work independently and manage time effectively in a *remote work* environment. * Strong organizational skills with attention to detail. * *Must own a car* and be *willing to work flexible hours*. * *Characteristics:* * Proactive problem solver with a high level of professionalism. * Adaptable to changing priorities and able to handle confidential information with discretion. * Ability to *conduct physical meetings when required*. *Benefits:* * Competiti- LocationKirkland, QC
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9496708924
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