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office assistant
Posted on October 29, 2024 by Employer details Interior Nation
Job details
We are seeking a detail-oriented and highly organized Office Assistant to join our construction team Interior Nation. The Office Assistant will provide administrative and accounting support, assist with project coordination, and ensure smooth office operations. The ideal candidate will have excellent communication skills, experience with QuickBooks and HubSpot, and a strong ability to multitask in a fast-paced environment. Key Responsibilities: * *Administrative Support:* * Answer and direct phone calls and emails. * Schedule meetings, appointments, and site visits. * Maintain and organize office files, records, and documents. * Prepare and distribute memos, reports, and other correspondence. * *Project Coordination:* * Assist project managers and team members with project documentation. * Track project timelines, deliverables, and milestones. * Coordinate and communicate with subcontractors and vendors. * Monitor and update project schedules and databases. * *Office Operations:* * Order and manage office supplies and equipment. * Ensure office equipment is properly maintained and serviced. * Assist with onboarding new employees and setting up workstations. * Maintain a clean and organized office environment. * *Accounting Support:* * Assist with invoicing, purchase orders, and expense reports using QuickBooks. * Track and reconcile petty cash and other financial transactions. * Support the preparation of budgets and financial reports. * Manage accounts payable and receivable. * Perform regular financial data entry and updates. * *CRM Management:* * Utilize HubSpot for managing customer relationships and communication. * Update and maintain the customer database in HubSpot. * Assist in the development of email campaigns and marketing materials. * Track and report on customer interactions and sales metrics. * *Customer Service:* * Greet and assist visitors in a professional and friendly manner. * Address inquiries and provide information as needed. * Foster positive relationships with clients, vendors, and team members. Qualifications: * Bachelor's or equivalent degree preferred. * Previous experience in an administrative or office assistant role, preferably in the construction industry. * Proficiency in QuickBooks and HubSpot. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Excellent organizational and time management skills. * Strong written and verbal communication skills. * Ability to multitask and prioritize tasks effectively. * Attention to detail and problem-solving skills. * Knowledge of construction terminology and processes is a plus. * Knowledge of Social media and Newsletter. Working Conditions: * Typical office environment with occasional visits to construction sites. * May require occasional lifting of office supplies and equipment. * Full-time position with standard working hours; some overtime may be required. Job Type: Full-time Pay: From $18.00 per hour Expected hours: 30 ? 40 per week Flexible language requirement: * French not required Schedule: * Monday to Friday Ability to commute/relocate: * Toronto, ON M5A 0P6: reliably commute or plan to relocate before starting work (preferred) Application question(s): * Do you have a personal vehicle? Experience: * Customer service: 3 years (required) Language: * Fluent English (required) Licence/Certification: * Driving Licence (required) Work Location: In person- LocationToronto, ON
- Workplace information On site
- Salary$18.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9505270006
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