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executive assistant
Posted on November 06, 2024 by Employer details University Hospital Foundation
Job details
*Our Background * At the University Hospital Foundation (UHF or Foundation), we want to help people live longer, and better ? especially those who would benefit from a new form of treatment, or life-saving surgery. As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the healthcare teams we support. In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million dollars to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute and Kaye Edmonton Clinic, as well as ground-breaking research at the University of Alberta. *Your Purpose * Liaising with all departments and levels within the Foundation, you will create alignment and synergies between the Strategic Marketing and Alliances department and the organization to create efficiencies, organization. *Your Role * Reporting to the Chief?Catalyst,?Strategic?Marketing?and?Alliances, you will provide executive administrative support to the leader and the department. You will be responsible for: * Email and task management and prioritization. * Calendar management ? meeting requests and scheduling. * Track expense, credit card management, expense reimbursements, and invoice approvals. * Prepare meeting packages for all meetings and take minutes as required. * Receive, review and prioritize all communications (in-person, phone calls, letters and emails) to ensure that requests are resolved in a timely manner and directed appropriately. * Draft agendas, edit and coordinate emails, memos, slide decks, letters and summaries, etc. * Coordinate travel, catering, logistics and other administrative support. * Timely and accurate information management including electronic filing. * Support the department with administrative requests and duties as needed. * Plan and organize department team meetings. * Prepare reports and presentations as required. *Qualifications * _Education: _ * Completion of an administrative diploma _Experience: _ * Minimum of three to five years of relevant work experience as an Executive Assistant. * Advanced skills with Microsoft Office Suite of products. * Exceptional degree of professionalism. * Strong service mindedness and supportive personality. * Exceptional attention to detail. * Flexibility and organizational skills with proven ability to manage multiple projects, prioritize, and meet deadlines. * Demonstrates exceptional verbal and written communication, as well as active listening skills, * Professional writing and editing of correspondence. * Thrives in a fast paced, dynamic environment. * Must be able to work both independently with minimal supervision and as an integral part of a team. * Ability to develop and maintain strong professional relationships and exercise discretion and good judgment in representing the Foundation. * Commitment to maintain confidentiality. *Competencies: * * An individual with drive and an uncompromising desire to achieve exceptional results while. exhibiting an outgoing, positive, group-win approach and a willingness to learn. * Flexible and adaptable style; individual who can positively pivot as required. * Promotes high-level cross-functional collaboration. * Approaches challenging circumstances and relationships with confidence and understanding. * Operates with the highest standards of integrity and trust. A combination of education and experience will be considered. *What We Offer * We respect and value diversity and are proud to be an equal opportunity committed to building an inclusive environment for all applicants and team members. As an outcome-focused organization, UHF offers a flexible hybrid work environment consisting of in person and remote work. Apply Now to Make a Difference! Visit https://givetouhf.ca/careers, and attach your cover letter and resume into one PDF. We thank all can- LocationEdmonton, AB
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9517633322
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