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office administrator
Posted on November 15, 2024 by Employer details Syntec Process Equipment Ltd.
Job details
*Office Administrator Job Description* *Overview* *Role:* Office Administrator *Company:* Syntec Process Equipment Ltd. *Location:* 77 Pillsworth Rd, Unit 12, Bolton, On, L7E 4G4 *Duration:* Full Time *Start Date:* January 2025 *Reports To* Operations Manager *About Syntec Process Equipment Ltd. * Founded in 1993, Syntec is a leading manufacturers' representative in Ontario, specializing in the municipal, industrial, HVAC, and hydroelectric sectors. With extensive expertise and strong partnerships with top manufacturers, we offer comprehensive solutions in valve controls and instrumentation. Our team of professionals is committed to delivering the right product for end user?s applications, providing expert problem-solving support, and developing custom process control solutions tailored to customers needs. In collaboration with our trusted manufacturers, Syntec ensures peace of mind through ethical and professional service, offering high-quality products at competitive prices. Our success is built on our ability to provide exceptional service and support, driven by a knowledgeable and dedicated team. Syntec is currently seeking a motivated, proactive, and detail-oriented Office Administrator to join our team. *Position Overview* The Office Administrator manages administrative operations, office services, and facility safety. Responsibilities include coordinating office activities, managing contracts and supplies, handling reception duties, ensuring compliance with safety regulations, and troubleshooting office issues. *Key Responsibilities* - Coordinate departmental events, meetings, and special projects. - Manage inbound/outbound mail and phone inquiries. - Organize executive meetings, take minutes, and handle schedules. - Arrange travel logistics for key personnel. - Monitor and manage office supplies, equipment, and facility maintenance. - Negotiate contracts with third-party service providers. - Ensure compliance with safety regulations and manage building security. - Support the sales team with event logistics and trade shows. - Maintain project files, track orders, and update project logs. - Collaborate with inventory planning personnel to minimize shortages and improve inventory holdings. - Manage office communication (email, user lists, etc.) and assist with training materials. - Monitor inbound/outbound shipping and receiving for non-warehouse products/items. - Track project tenders being quoted, attend weekly project meetings and update estimating log as required. - Provide marketing support as needed. - Label and file sales order, purchase order files and quotes. - Complete daily invoicing tasks. *Core Competencies* - Highly collaborative, with a strong ability to work with teams in a fast-paced environment. - Strong organizational, communication, and problem-solving skills. - Customer service oriented with a high degree of professionalism. - Self-starter that shows initiative when completing tasks and managing responsibilities. - Posses strong time management capabilities, with the ability to prioritize important obligations. - High attention to detail. - Brings a creative problem solving approach when facing obstacles. *Qualifications* - High school diploma or GED; degree in Business Administration or related field is a plus. - 5+ years of office administration experience. - Strong knowledge of procurement, budgeting, and inventory control. - Familiarity with MAS/SAGE software and Microsoft Office. - First Aid certification is a plus. *Work Environment* - In-person role; ability to lift 25 lbs. - Occasional overtime as required. Job Type: Full-time Pay: From $50,000.00 per year Additional pay: * Bonus pay Benefits: * Casual dress * Company events * Dental care * Life insurance * On-site parking * Paid time off * Vision care Flexible language requirement: * French not required Schedule: * 8 hour shift * Day shift * Monday to Friday Experience:- LocationBolton, ON
- Workplace information On site
- Salary$50,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9529225290
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