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executive assistant
Title posted on Jobillico - Executive Assistant - HR Department
Posted on November 18, 2024 by Employer details Groupe Desgagnés
Job details
<p>If you are passionate about administrative efficiency and want to play a central role in the HR development of a large-scale company, we look forward to meeting you!</p><p></p><p>We are looking for an Executive Assistant to support the Human Resources Department.</p><p></p><p>As an Executive Assistant, you will have the opportunity to be involved in various aspects of human resources. You will be responsible for drafting and managing employment contracts, letters, reports, various HR performance indicator tables, updating organizational charts, and coordinating strategic HR projects. This variety of tasks will ensure that you never fall into a routine.</p><p></p><p>Your role will be to ensure administrative quality and rigor within the HR department. You will manage and format all important documents while ensuring linguistic accuracy in both French and English. This aspect of the job will place you at the heart of the company?s administrative processes.</p><p></p><p>You must demonstrate flexibility and a strong ability to handle unforeseen events, as priorities can shift quickly based on the needs of the team and ongoing projects. Expert use of Office 365, including Word, Excel, PowerPoint, and SharePoint, will be a key asset in excelling in this role.</p><p>You will constantly interact with local and regional HR teams. You will be a point of reference for the team, facilitating coordination and the smooth execution of HR activities.</p><p></p><p>You will also participate in a variety of HR projects, such as process modernization, implementing training programs, employee referral programs, and job fairs. This will provide you with a comprehensive view of HR issues and projects, and you will be at the crossroads of communications between different business units, ensuring the smooth flow of information and the quality of documents shared.</p><p></p><p>This position offers you a variety of stimulating tasks and a privileged place at the heart of the HR operations of a growing company. You will play a key role in the daily management and modernization of HR processes while enjoying great autonomy and a collaborative work environment.</p><p></p><p>If you are passionate about administration, capable of juggling multiple tasks, and want to contribute to the success of the HR department, we look forward to reviewing your application!</p><p></p><p><strong></strong><strong>Specifically, the Executive Assistant's main responsibilities are to:<br><br></strong></p><ul><li><strong>Draft and manage</strong><span> </span>employment contracts for non-unionized employees, including renewals and new hires</li><li><strong>Prepare, review, correct, translate</strong><span> </span>(French-English), and<strong><span> </span>format</strong><span> </span>various HR documents: letters, presentations, reports, procedures, content for social media, etc.</li><li><strong>Update</strong><span> </span>organizational charts for different business units and the head office</li><li><strong>Manage</strong><span> </span>HR performance indicators, including retention and turnover charts</li><li><strong>Monitor</strong><span> </span>HR programs, such as referral programs, by managing communications and updates</li><li><strong>Manage</strong><span> </span>internal and external communications, ensuring the quality and clarity of content distributed within the company</li><li><strong>Assist</strong><span> </span>in preparing agendas, reports, and documents for committees, and track major files related to the Vice-Presidency</li><li><strong>Manage</strong><span> </span>the agenda of the HR Vice-Presidency, coordinate meetings, and track internal and external correspondence</li><li><strong>Participate</strong><span> </span>in the preparation of the annual HR department budget and monitor expenses in collaboration with the Vice-Presidency</li><li><strong>Support</strong><span> </span>the redesign and modernization of HR documents, including forms and presentations,- LocationQuébec, QC
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Jobillico #14856085
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