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executive assistant
Title posted on CivicJobs.ca - Manager Exec Office & Board Relations
Posted on November 21, 2024 by Employer details City of Vancouver
Job details
Manager Exec Office & Board RelationsRequisition ID: 42806 OrganizationLocated on the traditional, ancestral and unceded lands of the x?m??k??y??m (Musqueam), S?wx?wú7mesh (Squamish), and s?lilw?ta? (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world?s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.Main Purpose and FunctionThe Executive Office & Board Relations Manager provides executive support to the General Manager office for issues management, ombudsman complaints, general policies, practices, and guidelines as well as overseeing and leading Park Board FOI requests, Information and Privacy, protocols procedures, emergency response and other City-wide initiatives. In addition to these responsibilities, the position is the first point of contact managing all Board relations, operations, and activities, ensuring that Board related matters, meetings and issues are properly managed and resolved. This position assesses and assigns responsibility on emerging issues and assists with driving continuous improvement in response to the changing needs of the organization. In addition, this position will manage up to two employees who have primary focus on Board Meeting responsibilities.Specific Duties and Responsibilities Provides support to the GM office, Board and other Senior Leaders regarding appropriate procedures for conducting Board meetings and resolving procedural issues or any action items following Board meetings Maintains records of by-laws, agreements, motions, policies and procedures Oversees and creates the scheduling, agenda preparation and speakers lists for all Board related meetings Attends and assists in the deliberation and records the decision of all Board meetings Oversees and ensures of recording meeting proceedings and conveys and interprets decisions of Board for action and information Ensures compliance with the Vancouver Charter (Robert Rules and Park Board Charter ) and other provincial legislation Coordinates Board events and activities Chairs and facilitates the GM and Board biweekly meetings and provides necessary support to the Board Acts as secretariat and provides confidential administrative support services to committees and boards. Ensures research services are effective and efficient for Board and Executive office Acts as liaison for the City with the Ombudsman?s Office Assesses emerging issues and assigns /coordinates with divisional Directors (or other parties) to ensure issues are managed in an efficient manner and tracked to conclusion Creates correspondence and status reports related to management of issues for both internal and external parties on behalf of the General Manager Develops plans and solutions for tracking key points, issues, and commitments emerging from Board Meetings and Board related activities Ensures board materials are prepared, such as agenda, minutes, reports, PowerPoint presentations Approves of all Board-related materials and is responsible for distribution and archiving of such materials Follows-up with Board Meeting action items such as motions, inquiries, issues etc. Provides oversight and is a central point of contact for SMT with respect to departmental process implementation and change initiatives, to ensure consistent messaging to internal/external audiences Other duties/responsibilities as assignedQualificationsEducation and Experience Bachelor?s degree or Diploma in business administration, commerce or a related field, along with 5 years of progressive experie- LocationVancouver, BC
- Workplace information On site
- Salary$84,489YEAR annually
- Terms of employment Term or contractFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #99710
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