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executive assistant

Posted on November 26, 2024 by Employer details Canadian Association of Medical Aesthetics

Job details

We are seeking a driven, highly organized Executive Assistant to support two busy CEOs. The role is integral to ensuring the smooth operation and coordination of daily activities, high-level projects, and executive responsibilities. This is a unique opportunity to work closely with leadership in a dynamic, fast-paced environment that spans multiple industries. *Key Responsibilities:* *1) Executive Support:* * Provide direct administrative support to both CEOs, including scheduling, meeting preparation, email correspondence, and task management. * Manage and prioritize incoming requests, ensuring both CEOs? time and focus are optimized. * Assist in preparing presentations, reports, and meeting agendas. *2) Meeting Coordination and Travel Management:* * Arrange and coordinate meetings, including preparing all necessary materials and ensuring timely attendance. * Schedule travel across the GTA for meetings and events, arranging logistics and necessary resources. *3) Project and Task Management:* * Organize and manage various projects, tracking deadlines and ensuring timely follow-through. * Communicate effectively across departments to facilitate project progress and update on key tasks. *4) Communication and Liaison:* * Serve as a liaison between the CEOs and internal/external stakeholders, managing communications and ensuring professionalism. * Address client inquiries and requests, embodying the company?s values and maintaining a high level of confidentiality. *5) General Administrative Duties:* * Maintain organized records and documentations, ensuring easy retrieval and reference. * Assist with ad hoc duties as they arise, supporting the CEOs in achieving business goals. *Qualifications and Skills:* * *Experience* in executive support, ideally supporting C-level executives. * *Exceptional organizational skills* with a strong attention to detail and the ability to manage multiple tasks effectively. * *Proficiency in Microsoft Office Suite* (Word, Excel, PowerPoint) and Google Workspace. * *Professionalism and confidentiality* are essential, with excellent verbal and written communication skills. * *Willingness to travel across the GTA* as required, with a valid driver?s license. * *Problem-solving mindset* with a proactive approach to anticipate needs and handle challenges independently. *Ideal Candidate:* This position is ideal for a passionate, resourceful, and adaptable professional with a high level of commitment to organization and support. A strong sense of initiative, interpersonal skills, and the ability to stay calm under pressure will be highly valued. Job Types: Full-time, Permanent Pay: $45,145.53-$63,847.35 per year Additional pay: * Bonus pay Benefits: * Extended health care * On-site parking Schedule: * 8 hour shift * Monday to Friday * Weekends as needed Experience: * Microsoft Excel: 1 year (required) * Microsoft Office: 1 year (required) * Organizational skills: 1 year (required) Licence/Certification: * Driving Licence (required) Work Location: In person