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administrative coordinator

Posted on November 27, 2024 by Employer details Nova Property Management Experts Inc.

Job details

*Job Opportunity: Administrative Coordinator ? Join Our Dynamic Start-Up Team* Are you looking to be part of an innovative start-up where your contributions make a real difference? At *Nova Property Management Experts*, we pride ourselves on delivering exceptional condominium management services with a focus on professionalism, innovation, and community. Join a team that values creativity, growth, and the unique energy of a start-up environment! *Position Details * *Job Title:* Administrative Coordinator *Salary:* Starting at $50,000 annually *Contract:* Permanent, full-time position *Benefits: * * 2 weeks paid vacation * Closed for the Christmas holidays * Flexible work arrangements * Paid sick & personal days *Your Role * As the *Administrative Coordinator*, you will be the backbone of our operations, handling essential administrative tasks to support our condominium clients. Your responsibilities include: * *Record Management: *Maintain an updated register of owners, tenants, and their contact details; organize Corporation records in compliance with legal standards. * *Facilities Management:* Manage registries for parking spots, lockers, and bicycle racks based on operational procedures. * *Owner Communication: *Draft and distribute notices, coordinate mail-outs (newsletters, budgets, AGM packages), and provide information and assistance to owners. * *Inventory Management:* Monitor and communicate office supply needs. * *Filing and Documentation:* Maintain organized, digital filing systems for contracts and other essential documents. * *Compliance and Certificates: *Prepare and distribute regulatory certificates (e.g., PICs, Information Update Certificates, New Owner Information Certificates). * *Financial and Legal:* Oversee outsourced collections administration and assist with unit sale documentation, including status certificates. * *Board Member Support:* Update CAO registrations and assist Board members with training and disclosure obligations. *What We?re Looking For * We?re searching for someone who thrives in a fast-paced, entrepreneurial environment and embodies the following qualities: *Skills and Qualifications * * *Condominium experience required *? familiarity with industry operations and regulations. * *Language Skills:* English proficiency essential; additional languages are an asset. * *Communication Skills:* Excellent written, oral, and reading skills. * *Tech Savvy: *Proficiency with Microsoft Office Suite and Teams. Web-based management or accounting application experience is an asset. *Personal Attributes * * *Attention to Detail:* You excel at accuracy and spotting errors. * *Self-Starter:* Motivated and able to work independently. * *Organized: *Skilled at managing tasks and priorities effectively. * *Personable: *Comfortable speaking with owners via phone and other platforms. * *Team Player: *Able to take direction, provide and receive constructive feedback, and collaborate effectively with others to achieve shared goals. *Why Join Us? * At NOVA-PME we?re more than just a workplace?we?re a team dedicated to redefining condominium management. Here?s what makes us special: * *A Start-Up Culture*: Collaborate in a supportive environment where innovation is encouraged, and your ideas can shape the future of our company. * *Flexibility and Work-Life Balance:* Enjoy paid sick days, two weeks of vacation, and holiday closures. * *Growth Opportunities:* As a valued member of our team, you?ll have the chance to grow with us and contribute meaningfully to our success. *Ready to Join Us? * If this sounds like the perfect opportunity for you, we?d love to hear from you! Apply today by sending your resume and a brief cover letter. Start Date: January 6th 2024, with some paid training dates available in December. Let?s shape the future of condominium management together! Job Type: Full-time Additional pay: * Overtime pay Benefits: * Extended health care Flexible language requirement: * French no