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executive assistant

Posted on December 05, 2024 by Employer details Royal LePage Signature Realty

Job details

*Senior Executive Assistant - Real Estate* *Location*: Toronto, ON *Type*: Full-Time (Monday-Friday / 3x week in office / weekends as needed) Are you a proactive, detail-oriented professional with a passion for supporting a thriving real estate business? Join our boutique residential real estate firm in the Toronto Area, where your skills will ensure smooth operations, maximize efficiency, and enable our owner to focus on high-value activities, driving client satisfaction and business growth. *About Us* We are a boutique residential real estate business in the Greater Toronto Area dedicated to providing exceptional service to our clients. We are looking for a proactive, detail-oriented Executive Assistant to support the owner and oversee real estate operations, ensuring seamless workflows and an outstanding client experience. *Position Overview* As a Real Estate Executive Assistant, you will play a critical role in managing administrative tasks, optimizing the owner?s time, and supporting real estate transactions. This role combines executive-level support, operational oversight, and client-facing responsibilities in a fast-paced, high-impact environment. *Key Responsibilities* * *Executive Support*: Manage the owner?s inbox, prioritize emails, draft responses, and coordinate the calendar. * *Real Estate Operations*: Assist with MLS listings, transaction coordination, document preparation, and compliance. * *Client and Vendor Coordination*: Liaise with clients, schedule showings, and oversee vendor activities like staging and photography. * *Task and Project Management*: Maintain task lists, track deadlines, and ensure timely follow-up on key items. * *Marketing Support*: Help create and distribute property marketing materials and manage online advertising campaigns. * *Event and Meeting Coordination*: Organize team meetings, prepare agendas, and assist with client events. *Ideal Traits* * Attention to detail, discernment, and prioritization skills. * Proactivity, empathy, professionalism, and efficient problem-solving. *Qualifications* * Minimum of 3 years of proven experience in an administrative role within residential real estate or a related field. * Exceptional skills in email, calendar, and document management tools (e.g., DocuSign, Microsoft Office). * Strong organizational skills, attention to detail, and excellent communication abilities. * Drivers license and reliable vehicle (required) *Why Join Us?* Work in a supportive team and collaborative environment with opportunities for growth and training. Your contributions will directly impact the success of a dynamic real estate business in the Greater Toronto Area. *Compensation* * Competitive salary (prorated based on 3 days/week): $60,000?$80,000/year (commensurate with experience). * Bonus opportunities tied to performance and transaction milestones. *How to Apply* Submit your resume and a brief 3-minute video explaining why you?re a great fit for this role. We look forward to hearing from you! *Job Type*: Part-Time (3 days/week) *Pay*: $60,000.00?$80,000.00 per year (prorated) *Additional Pay*: Bonus pay *Benefits*: Dental care, extended health care, paid time off *Schedule* * 3 days per week * Flexible schedule with weekends as needed *Experience* * Minimum 3 years in residential real estate or related administrative roles *Work Location*: Hybrid remote in North York, ON M3C 0H5 Job Type: Full-time Pay: $60,000.00-$80,000.00 per year Benefits: * Dental care * Extended health care * Paid time off Schedule: * Monday to Friday Education: * Secondary School (preferred) Work Location: In person Expected start date: 2024-12-06