human resources coordinator

Posted on December 17, 2024 by Employer details TransCare Community Support Services

Job details

*Hi, Job Seeker!* Are you seeking an opportunity to gain valuable experience in various HR functions? Look no further! We are seeking candidates who possess strong multitasking and presentation skills, possess a solid foundation of Canadian HR knowledge, and genuinely embody a passion for HR. Moreover, we are looking for individuals who are eager to grow and develop alongside our agency. *Position Overview:* To provide effective service to employees and management team by performing daily HR duties to ensure smooth operations across all departments. Tasks include conducting orientations, facilitating full-cycle recruitment, assisting with group benefits administration, providing administrative support, and completing other HR tasks as required. *Primary Duties & Responsibilities:* · Escalate unanswered questions and/or complaints accordingly - maintain contact with employee until issue is fully resolved. · Collaborate with Supervisors/Managers to promote positive work-life culture and employee relations. · Maintain visibility and connection with front line staff. · Identify and coordinate organizational training sessions, in conjunction with Management. · Assist employees in understanding and adhering to the procedures, guidelines, and policies outlined in both the Collective Agreement and TransCare®Employee Handbook. · Communicate the details of the Agency?s Group Benefit Plans and Group Registered Retirement Savings Plan, guiding employees through the enrollment and termination processes. · Support recruitment activities by conducting HR orientations, collecting and entering new hire data, establishing employee files, scheduling interviews, conducting reference checks, and tracking medical and police checks. · Assist in administrative operations by performing tasks such as data entry, filing, and managing databases. Ensure timely processing and distribution of employee letters and documents. · Maintain communication with representing Union for employee status updates. · Maintain a variety of confidential HR-related documents, including employment verification letters, personnel files, employment applications, benefit enrolments and employee terminations ? ensuring completeness of files. · Organize and coordinate HR-related meetings, and documenting meeting notes. · Assist employees and supervisors in reporting workplace accidents, injuries, and illnesses. · Ensure timely processing of leave of absence (LOA) and vacation requests in collaboration with department Managers and Supervisors. · Work with HR team, Finance & Payroll, Facilities and IT teams; · Participate in HR training sessions and meetings as designated. · Perform other HR related tasks and projects as required. *Job Specifications:* · Post-secondary degree/diploma with concentration in Human Resources Management or an equivalent combination of education and experience in the Human Resources field. · One year relevant experience in a similar human resources position; experience in a unionized environment is an asset. · Sector familiarity in a Human Resources support role is preferred. · Good knowledge of Employment Standard Act, Ontario Labour Relations Act, and Occupational Health and Safety Act. · Proficiency in using Microsoft Office suite (Excel, Word, PowerPoint, Outlook). · Proficiency in using HRIS-QHR is an asset. · Demonstrated initiative and sound judgment. · Excellent oral and written communication skills. *Attributes of the Successful Candidate Include:* · Self-motivated, and the ability to handle private and/or sensitive information with confidentiality and maturity. · Excellent organizational skills and strong attention to detail. · Ability to establish and maintain healthy working relationship with all stakeholders, with a strong level of influence and negotiation skills. · Demonstrated initiative and sound judgment. · Good Multi-tasking skills. · Able to adapt to various environments, and work in individual and/