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executive assistant

Posted on December 20, 2024 by Employer details Spring Living

Job details

*THE ROLE* FUNCTIONAL AREA: Administrative support to the Leadership Team REPORTS TO: CEO *HYBRID ROLE* *JOB OVERVIEW* Spring Living Retirement Communities was established in 2021 and is one of Canada?s fastest growing companies (Globe and Mail, Sept 2024), currently owns and operates 22 retirement residences in Ontario and Quebec with a management team and office that manages the Quebec residences under the Horizon senior living brand. Spring Living is seeking a motivated, experienced Executive Assistant to provide a full range of bilingual administrative support to the leadership team. The Executive Assistant must thrive in a fast-paced work environment, managing multiple activities daily, liaising with numerous stakeholders. *ROLES AND RESPONSIBIITIES* *Executive Support* * Provide executive administrative support to the CEO and leadership team including scheduling, managing travel, preparing presentations, managing meetings, agendas, itineraries * Provides support for the company social media strategy working with the sales and marketing team * Utilizes and adapts current tools and methods including AI to streamline business practices including document management, meetings, action plans, business plans, communications, etc. * Triage all external requests and inquiries from the hot line, website and other sources * Provide support and for coordination of the annual, quarterly and weekly meeting schedule * Prepare and coordinate meeting materials including power point presentations, excel documents and coordination and documentation action plans and milestones * Develop and maintain an online document management and version control method for efficient filing system * Maintain stakeholder contact data base * Communicate effectively verbally and in writing; and coordinate various aspects of internal and external communications * Oversee and update social media accounts. * Do regular social media posts and edit to ensure consistency with brand standards * Liaison with marketing agency on the quarterly marketing plan execution * Assist with organizing promotional events. * Support and monitor the follow up on leads /prospects that that come through the digital strategy * Create presentations for board and other stakeholders that are consistent with brand standards * Other duties as assigned *KEY ATTRIBUTES FOR SUCCESS* * Excellent verbal and written communications with attention to detail * Proven ability in dealing with confidential matters * Strong problem-solving skills with the ability to independently identify and implement innovative solutions. * Must be proactive in addressing challenges and continuously seeking more effective methods with minimal supervision. * Strong organizational and time management skills *QUALIFICATIONS AND EDUCATION * * 3+ years in an administrative support role supporting C- Level executives * Post-Secondary education in a related field. * Advanced MS Word, PowerPoint, Outlook skills. * Intermediate Excel skills * Strong social media skills * Exceptional written and verbal communication skills * Attention to detail and time management skills * Strong teamwork and collaborative skills In accordance with Spring Living?s duty to protect the health and safety of team members and residents, all team members are requested to be fully vaccinated by the Canadian approved COVID-19 vaccine prior to the start of their first shift. Proof of vaccination is required. Statement of Commitment- Spring Living is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Ontario?s accessibility laws. Spring Living is committed