Job description Mortgage And Real Estate Legal Assistant in the Ottawa Region

Find out what work is like for a mortgage and real estate legal assistant in Canada. This work description is applicable to all Legal administrative assistants (NOC 13111).

Legal administrative assistants

Description

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Work week duration

Legal administrative assistants usually work between 35 to 40 hours per week.
Between 35 to 40 hours

Job duties

Here are some of the main activities and tasks that Legal administrative assistants have to perform, and some of the physical demands they involve:

  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend court, meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required including preparing financial statements.

Physical demands Help - Physical Demands

  • Sitting
  • Handling material manually
  • Making repetitive motions

Physical demands

Physical demands are the physical activities that the job requires the worker to do. Physical demands are selected according to the likeliness that workers will have to perform them for at least half of the time they spend at work.

Workplaces and employers

Here are the typical workplaces where Legal administrative assistants are employed and some of their main characteristics:

  • Municipal courts
  • Legal departments of large firms
  • All levels of government
  • Provincial or territorial courts
  • Land title offices
  • Law office
  • Federal courts
  • Real estate firms

Work environment Help - Physical Work Environment

  • Indoors, environmentally controlled

Physical proximity from others Help - Physical proximity from others

  • Somewhat close (e.g. share office)

Work environment

The work environment refers to the physical setting in which people work. The characteristics and conditions of the work environment are selected according to the likeliness that workers will be exposed to them at least once a week.

Physical proximity from others

Physical proximity from others refers to the physical distance between individuals in the workplace. The likeliness that the job requires to perform tasks while being physically close to other people is rated on a scale with 3 levels: "Somewhat close", "Close" and "Very close".

Related job titles

Here are some other related job titles that are found in the same occupational category (NOC 13111), and a list of similar occupations:

  • administrative assistant - legal
  • corporate law legal assistant
  • legal assistant
  • legal assistant - criminal law
  • legal secretary
  • litigation legal assistant
  • litigation secretary
  • real estate secretary

Similar occupations Help - Similar occupations

Similar occupations

This section lists other occupations that are part of the same broad occupational category as Legal administrative assistants in the National Occupational Classification (NOC). These occupations involve similar core qualifications but involve different responsibilities. To see more similar occupations, use the Job Transition Tool.

Sources Occupational and Skills Information System & National Occupational Classification

Labour Market Information Survey
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