accounts payable clerk
Posted on
January 09, 2025
by
Employer details
Vancouver Police Department
Job details
Accounts Payable ClerkClassification: Clerk IVTEAM/UNIT: Accounting Services UnitSECTION: Financial Services SectionDIVISION: Support Services DivisionSTATUS: Temporary Full-TimeDURATION: Approximately 12 months, and may be extended or reduced for operational reasons or circumstances that could not be foreseen at time of postingHOURS OF WORK: Monday to Friday 0700-1600 hoursSALARY: Pay Grade 19 - $34.30 - $40.34 per hourCOMP. END DATE: Thursday January 30, 2025?NOT JUST A JOB . . . A CONTRIBUTION?POSITION SUMMARYResponsible for processing all accounts payable. Deals with invoices and payments and ensures procedures are conducted in accordance with VPD policies. Essential Duties Reviews, calculates, verifies, codes, enters data pertaining to and processes all accounts payable invoices, including refunds and employee expenses and reimbursements either through SAP, credit card or wire transfers/bank drafts, EFTs or Chrome River (or any other applicable financial and accounting processing system), for purchase of goods and services Reviews and processes invoices based on purchase orders, ensures account codes and taxes are correct and enters journal entries to make adjustments where necessary Reviews and reconciles payments made pursuant to contracts Reviews and requests new vendor accounts set up from the City and updates to vendor accounts Reviews and reconciles vendor statements and liaises with vendors to resolve issues and ensures compliance to VPD?s purchasing policy Retrieves data and prepares reports as required for ad-hoc, periodic reporting and year end audits Reviews and ensures various taxes, customs and duties have been properly charged, coded and remitted Provides routine purchasing assistance to other staff Checks postings of purchases to the accounting system to ensure accuracy Prepares journal entries of varying types and degrees of complexity Acts as site coordinator for the VPD?s purchase credit cards, reconciles monthly credit card statements and provides training as needed Assists with the development, update, enforcement and training of financial policies and procedures Prepares various financial ad-hoc reports as requested Provides applicable SAP training, Chrome River training and any other applicable related applications Provides back up relief for the Accountant and other Account Clerks in the Finance Section Performs general administrative office duties and other related duties as required Other related duties and responsibilities as assigned QUALIFICATIONSKNOWLEDGE, SKILLS & ABILITIES:REQUIRED: Strong verbal and writing skills Exceptional organizational skills with the ability to multitask and complete assigned tasks efficiently and effectively Ability to work with minimum supervision, initiate clerical procedures, exercise sound judgement and make decisions in accordance with applicable rules, regulations and policies Ability to establish and maintain effective working relationships in a team environment Strong customer relation skills in the management of proper purchasing procedures Intermediate knowledge using Excel and Word PREFERRED: Proficiency using SAP EXPERIENCEREQUIRED: Minimum two years in a relatively large and complex accounting office OR five years working in a variety of accounting positions in smaller organizations PREFERRED: Experience with large, complex accounting and purchasing systems EDUCATION:REQUIRED: Grade 12 Two year accounting diploma or completion of a second year of a professional accounting program Completion of intermediate level accounting from a recognized post-secondary institution PREFERRED: Completion of a post-secondary accounting or finance program OTHER REQUIREMENTS: All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years Must be a Canadian Citizen or Permanent Resident; There is no opportunity for remote work. Employees are required to wo
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LocationVancouver, BC
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Workplace information
On site
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Salary$34.30HOUR hourly
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Terms of employment
Term or contractFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
CivicJobs.ca
#100709
Advertised until
2025-01-30
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